The Top 15 Video Collaboration Software Platforms of 2021

Evelyn Trainor-Fogleman

8 min read time

It’s no secret: remote collaboration is here to stay. So now that your creative team is spread out more than you ever have been before, you need software that will support remote collaboration and keep everyone in sync, but selecting which ones are the right for your team can be difficult.

That’s why we’ve compiled our list of the top 15 video collaboration tools for 2021, with the good, the bad, and the dollar signs to help you make your decision. 

Evercast

Evercast is a remote editing collaboration platform specifically designed with the needs of professional video and audio editors in mind. Say goodbye to Zoom and Skype.

Key features and capabilities:

  • Ultra-low latency HD video streaming (less than 150ms) from any source - live cameras on set or screen sharing any creative software
  • Record and review function to review key session moments
  • On-screen drawing for visual notations
  • Time-stamped notes to keep comments organized
  • Real-time video conferencing, HD project streaming, and comments/visual note taking all under one platform
  • Mobile iOS app available
  • No additional hardware required for most use cases

What’s missing:

  • It’s not a file transferring platform, so there’s no ability to deliver raw or finished footage between team members

Pricing:

Starts at $599 per virtual room, per month (billed month-to-month). Special pricing packages are available for larger studios or teams.

Wipster

Wipster is an aesthetically pleasing visual collaboration platform that allows team members to review, comment, and organize creative projects through every step of the feedback process.

Key features:

  • Threaded comments linked to individual frames
  • Version control to track edits through different revisions
  • “Stages” feature which allows participants to see which stage of approval each project is at (ex: “needs changes” or “approved”)
  • Activity notifications that can be linked to browser, email or Slack so you never miss an update

What’s missing:

  • There is no ability to live-stream edit sessions and get real-time feedback
  • There are no creative software integrations so all projects must be manually uploaded to the platform

Pricing:

Free for teams of up to two people with limited storage and playback resolution. $25 per month, per seat for teams of over two people with HD video playback and 250GB of storage. Custom pricing is available for enterprise users.

Frame.io

Frame.io is a cloud-based media collaboration program focused on getting feedback and approvals on everything from on-set dailies to final edits faster than ever before.

Key features:

  • Lightning-fast media upload speeds (less than 3 minutes for 5GB of data)
  • Custom-branded presentations to present work
  • Supports most common video editing software integrations and has an API that allows it to custom-fit the workflow to your needs
  • Time-stamped notes and on-screen annotations

What’s missing:

  • No live editing feature for real-time feedback
  • Does not support video meetings

Pricing:

Free for up to 2 users, paid packages starting at $15 per user, per month. Custom pricing available for enterprise customers.

Filestage

Filestage is a content review platform that prioritizes making client approvals fast and easy and allows teams to provide feedback on all sorts of projects, from videos to wireframes.

Key features:

  • Unlimited file storage
  • Unlimited users per project
  • One-click client approvals
  • Collaboration tools like @ mentions to keep everyone in the loop
  • Downloadable assets with download permission controls, so only the users who need the file have access
  • No software install needed, platform works directly from the browser

What’s missing:

  • No real-time collaboration features
  • Does not natively integrate with pro editing tools like Adobe Premiere

Pricing:

Starts at $99 per month for up to 15 active projects and basic features.

See our full comparison of Filestage vs. Frame.io vs. Wipster vs. Evercast here.

Shotgun

Shotgun is a creative collaboration platform specifically designed with the needs of VFX and game creation studios in mind.

Key features:

  • Team scheduling feature to assign who is working on what and when
  • Visual timeline to track project schedule
  • Shot comparison features native to the desktop app
  • Mobile platform to review projects on the go
  • File transfer through the platform

What’s missing:

  • No live collaboration features for in-edit feedback
  • Heavily focused on video review, may not have the features audio teams or other creative teams require

Pricing:

Starts at $30 per account, per month.

LookAt

LookAt is a collaboration platform with the needs of creative visual advertising teams in mind.

Key features:

  • On-image, real-time annotations
  • Version management and comparison
  • VR/360 degree production platform for collaborating on VR projects
  • Seamless Adobe Premiere and AfterEffects integrations

What’s missing:

  • No video conference feature in app to collaborate face-to-face with team members
  • No file transfer system

Pricing:

Starts at $12 a month for up to 5 reviewers and 3 projects, $299 a month for unlimited reviewers and up to 15 team members. Enterprise pricing packages are available.

Vidhub

Vidhub is a video collaboration platform that prioritizes timecoded, chat-based feedback.

Key features:

  • Direct imports from either your hard drive or from cloud-based storage like Vimeo or Dropbox
  • Automatically pause and timestamp your feedback just by typing a comment
  • Real-time collaboration with team members
  • Automatic feedback request reminders

What’s missing:

  • No video conferencing software feature
  • No on-screen annotations
  • No professional software integrations

Pricing:

Starts at $19 per month for a single user, with team accounts starting at $39 per month.

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QuickReviewer

A cloud-based creative team collaboration app that focuses on serving creative advertising and marketing teams that need to manage a variety of clients and projects at once.

Key features:

  • Timestamped, color-coded, and searchable comments
  • On-screen annotation tools
  • Simple Approve/Reject buttons for clients
  • File download options
  • Controlled file access
  • Professional software integrations

What’s missing:

  • No face-to-face video call feature
  • Low storage limits in the lower pricing tiers

Pricing:

Basic version is free, professional versions start at $10 per month.

Screenlight

Screenlight is a video review platform that tries to make the process of gathering and implementing client feedback a more organized, straightforward process.

Key features:

  • Superfast file upload speeds
  • Easily toggle different collaborator permissions (view only, view and comment, etc)
  • Time-stamped notes to keep comments organized
  • Easily review content on a web browser, tablet, or mobile device.

What’s missing:

  • Not really designed for editorial workflows
  • No video chatting feature

Pricing:

Free for a basic single user version, $9 per user, per month for professional version.

ReviewStudio

An online proofing platform that makes task assignment and content reviews quick and painless.

Key features:

  • Threaded comments
  • On-screen drawing for visual annotations
  • Wide variety of file types supported
  • Assign tasks directly to commenters right from the review thread

What’s missing:

  • No video chat feature
  • Low storage capacities

Pricing:

Starts at $15 per month for a single user, team accounts start at $56 per month for up to 7 users. 

Ziflow

Another marketing team-focused platform, Ziflow bills itself as an intuitive platform that makes online proofing quick and easy.

Key features:

  • Allows you to review a variety of content including videos, images, websites, and documents
  • Easily track who has received, opened, commented and approved the content
  • Automated workflows so there’s no need to manually add collaborators to each project

What’s missing:

  • It’s a web-based platform so it’s unclear how fast media upload speeds are
  • No video chat feature

Pricing:

Starts at $9 per user, per month for the basic platform.

InMotionNow

InMotionNow looks to be an end-to-end creative collaboration solution that handles everything from intake paperwork to final edit approvals.

Key features:

  • Pre-built request form templates you can customize to fit your workflow
  • Visual product scheduling tools
  • Custom proof-routing workflows so you can ensure a consistent workflow no matter the project
  • Real-time commenting sessions on projects
  • Analytics to monitor how your projects are aligning with your objectives

What’s missing:

  • This workflow is best suited for marketing firms looking to organize and approve shorter form projects, it may not suit a tv or film production workflow
  • No video chatting option for live review sessions
  • No transparent pricing on website

Pricing:

Pricing only available on a per-quote basis.

Aproove

Billed primarily as a work management platform, Aproove also offers online proofing to keep your creative team working in-sync from the moment the project starts to the final deliverable.

Key features:

  • Task management features allow project managers to ensure every task has a person and vice versa
  • Individualized dashboards for each collaborator to track their tasks
  • Annotation flow tracking
  • Able to handle over 180 media formats

What’s missing:

  • While this platform may be ideal for marketing agencies and photography studios, it is more still-image and document focused over video content focused

Pricing:

Starts at $750 per month for the small/medium business package.

Kollaborate

A cloud workflow platform specifically geared towards small pro video businesses.

 

Key features:

  • Real-time feedback sessions
  • Automatic transcription feature built-in for captioning and dialogue review
  • Editing software integrations
  • Can be self-hosted on your own internal servers

What’s missing:

  • Chat features are a bit more simple than other programs we’ve looked at
  • User interface is not as intuitive as other platforms

Pricing:

Starts at $7 per month for the basic subscription.

Workfront

Workfront is Adobe’s newest venture, and it wants to be an all-in-one platform that serves creative teams from concept to delivery.

Key features:

  • Workflows to handle strategy, planning, execution, review, and delivery of a project
  • Specifically designed for enterprise companies managing large teams and many projects simultaneously
  • Analytics to manage your team’s progress

What’s missing:

  • This is a feature-packed platform that is geared more towards project managers than the creatives themselves
  • May be too much of a learning curve and too many features for leaner creative teams

Pricing:

Pricing only available via consultation.

The Top 15 Video Collaboration Software Platforms of 2021

Evelyn Trainor-Fogleman

4/19/21

It’s no secret: remote collaboration is here to stay. So now that your creative team is spread out more than you ever have been before, you need software that will support remote collaboration and keep everyone in sync, but selecting which ones are the right for your team can be difficult.

That’s why we’ve compiled our list of the top 15 video collaboration tools for 2021, with the good, the bad, and the dollar signs to help you make your decision. 

Evercast

Evercast is a remote editing collaboration platform specifically designed with the needs of professional video and audio editors in mind. Say goodbye to Zoom and Skype.

Key features and capabilities:

  • Ultra-low latency HD video streaming (less than 150ms) from any source - live cameras on set or screen sharing any creative software
  • Record and review function to review key session moments
  • On-screen drawing for visual notations
  • Time-stamped notes to keep comments organized
  • Real-time video conferencing, HD project streaming, and comments/visual note taking all under one platform
  • Mobile iOS app available
  • No additional hardware required for most use cases

What’s missing:

  • It’s not a file transferring platform, so there’s no ability to deliver raw or finished footage between team members

Pricing:

Starts at $599 per virtual room, per month (billed month-to-month). Special pricing packages are available for larger studios or teams.

Wipster

Wipster is an aesthetically pleasing visual collaboration platform that allows team members to review, comment, and organize creative projects through every step of the feedback process.

Key features:

  • Threaded comments linked to individual frames
  • Version control to track edits through different revisions
  • “Stages” feature which allows participants to see which stage of approval each project is at (ex: “needs changes” or “approved”)
  • Activity notifications that can be linked to browser, email or Slack so you never miss an update

What’s missing:

  • There is no ability to live-stream edit sessions and get real-time feedback
  • There are no creative software integrations so all projects must be manually uploaded to the platform

Pricing:

Free for teams of up to two people with limited storage and playback resolution. $25 per month, per seat for teams of over two people with HD video playback and 250GB of storage. Custom pricing is available for enterprise users.

Frame.io

Frame.io is a cloud-based media collaboration program focused on getting feedback and approvals on everything from on-set dailies to final edits faster than ever before.

Key features:

  • Lightning-fast media upload speeds (less than 3 minutes for 5GB of data)
  • Custom-branded presentations to present work
  • Supports most common video editing software integrations and has an API that allows it to custom-fit the workflow to your needs
  • Time-stamped notes and on-screen annotations

What’s missing:

  • No live editing feature for real-time feedback
  • Does not support video meetings

Pricing:

Free for up to 2 users, paid packages starting at $15 per user, per month. Custom pricing available for enterprise customers.

Filestage

Filestage is a content review platform that prioritizes making client approvals fast and easy and allows teams to provide feedback on all sorts of projects, from videos to wireframes.

Key features:

  • Unlimited file storage
  • Unlimited users per project
  • One-click client approvals
  • Collaboration tools like @ mentions to keep everyone in the loop
  • Downloadable assets with download permission controls, so only the users who need the file have access
  • No software install needed, platform works directly from the browser

What’s missing:

  • No real-time collaboration features
  • Does not natively integrate with pro editing tools like Adobe Premiere

Pricing:

Starts at $99 per month for up to 15 active projects and basic features.

See our full comparison of Filestage vs. Frame.io vs. Wipster vs. Evercast here.

Shotgun

Shotgun is a creative collaboration platform specifically designed with the needs of VFX and game creation studios in mind.

Key features:

  • Team scheduling feature to assign who is working on what and when
  • Visual timeline to track project schedule
  • Shot comparison features native to the desktop app
  • Mobile platform to review projects on the go
  • File transfer through the platform

What’s missing:

  • No live collaboration features for in-edit feedback
  • Heavily focused on video review, may not have the features audio teams or other creative teams require

Pricing:

Starts at $30 per account, per month.

LookAt

LookAt is a collaboration platform with the needs of creative visual advertising teams in mind.

Key features:

  • On-image, real-time annotations
  • Version management and comparison
  • VR/360 degree production platform for collaborating on VR projects
  • Seamless Adobe Premiere and AfterEffects integrations

What’s missing:

  • No video conference feature in app to collaborate face-to-face with team members
  • No file transfer system

Pricing:

Starts at $12 a month for up to 5 reviewers and 3 projects, $299 a month for unlimited reviewers and up to 15 team members. Enterprise pricing packages are available.

Vidhub

Vidhub is a video collaboration platform that prioritizes timecoded, chat-based feedback.

Key features:

  • Direct imports from either your hard drive or from cloud-based storage like Vimeo or Dropbox
  • Automatically pause and timestamp your feedback just by typing a comment
  • Real-time collaboration with team members
  • Automatic feedback request reminders

What’s missing:

  • No video conferencing software feature
  • No on-screen annotations
  • No professional software integrations

Pricing:

Starts at $19 per month for a single user, with team accounts starting at $39 per month.

QuickReviewer

A cloud-based creative team collaboration app that focuses on serving creative advertising and marketing teams that need to manage a variety of clients and projects at once.

Key features:

  • Timestamped, color-coded, and searchable comments
  • On-screen annotation tools
  • Simple Approve/Reject buttons for clients
  • File download options
  • Controlled file access
  • Professional software integrations

What’s missing:

  • No face-to-face video call feature
  • Low storage limits in the lower pricing tiers

Pricing:

Basic version is free, professional versions start at $10 per month.

Screenlight

Screenlight is a video review platform that tries to make the process of gathering and implementing client feedback a more organized, straightforward process.

Key features:

  • Superfast file upload speeds
  • Easily toggle different collaborator permissions (view only, view and comment, etc)
  • Time-stamped notes to keep comments organized
  • Easily review content on a web browser, tablet, or mobile device.

What’s missing:

  • Not really designed for editorial workflows
  • No video chatting feature

Pricing:

Free for a basic single user version, $9 per user, per month for professional version.

ReviewStudio

An online proofing platform that makes task assignment and content reviews quick and painless.

Key features:

  • Threaded comments
  • On-screen drawing for visual annotations
  • Wide variety of file types supported
  • Assign tasks directly to commenters right from the review thread

What’s missing:

  • No video chat feature
  • Low storage capacities

Pricing:

Starts at $15 per month for a single user, team accounts start at $56 per month for up to 7 users. 

Ziflow

Another marketing team-focused platform, Ziflow bills itself as an intuitive platform that makes online proofing quick and easy.

Key features:

  • Allows you to review a variety of content including videos, images, websites, and documents
  • Easily track who has received, opened, commented and approved the content
  • Automated workflows so there’s no need to manually add collaborators to each project

What’s missing:

  • It’s a web-based platform so it’s unclear how fast media upload speeds are
  • No video chat feature

Pricing:

Starts at $9 per user, per month for the basic platform.

InMotionNow

InMotionNow looks to be an end-to-end creative collaboration solution that handles everything from intake paperwork to final edit approvals.

Key features:

  • Pre-built request form templates you can customize to fit your workflow
  • Visual product scheduling tools
  • Custom proof-routing workflows so you can ensure a consistent workflow no matter the project
  • Real-time commenting sessions on projects
  • Analytics to monitor how your projects are aligning with your objectives

What’s missing:

  • This workflow is best suited for marketing firms looking to organize and approve shorter form projects, it may not suit a tv or film production workflow
  • No video chatting option for live review sessions
  • No transparent pricing on website

Pricing:

Pricing only available on a per-quote basis.

Aproove

Billed primarily as a work management platform, Aproove also offers online proofing to keep your creative team working in-sync from the moment the project starts to the final deliverable.

Key features:

  • Task management features allow project managers to ensure every task has a person and vice versa
  • Individualized dashboards for each collaborator to track their tasks
  • Annotation flow tracking
  • Able to handle over 180 media formats

What’s missing:

  • While this platform may be ideal for marketing agencies and photography studios, it is more still-image and document focused over video content focused

Pricing:

Starts at $750 per month for the small/medium business package.

Kollaborate

A cloud workflow platform specifically geared towards small pro video businesses.

 

Key features:

  • Real-time feedback sessions
  • Automatic transcription feature built-in for captioning and dialogue review
  • Editing software integrations
  • Can be self-hosted on your own internal servers

What’s missing:

  • Chat features are a bit more simple than other programs we’ve looked at
  • User interface is not as intuitive as other platforms

Pricing:

Starts at $7 per month for the basic subscription.

Workfront

Workfront is Adobe’s newest venture, and it wants to be an all-in-one platform that serves creative teams from concept to delivery.

Key features:

  • Workflows to handle strategy, planning, execution, review, and delivery of a project
  • Specifically designed for enterprise companies managing large teams and many projects simultaneously
  • Analytics to manage your team’s progress

What’s missing:

  • This is a feature-packed platform that is geared more towards project managers than the creatives themselves
  • May be too much of a learning curve and too many features for leaner creative teams

Pricing:

Pricing only available via consultation.

Evelyn Trainor-Fogleman

Website
Evelyn Trainor-Fogleman is a writer based in New York City. After over half a decade in the film industry, she came back to her Journalism roots to write for a variety of media outlets about subjects including technology, business, marketing, and social and environmental justice.

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